The only option that has been discussed to address our technology need is to create a brand new position - Director of Data Processing (aka Director of Information Technology). I agree that we need better leadership and direction in this area. I do not agree, however, that the Council should create this position without an understanding of 1) the true cost to taxpayers and 2)other (less costly) options that exist to meet our needs.
Here are some facts:
1. No other municipality in Union County has an IT Director.
2. Woodbridge Township does have an IT Director, but shares the cost with Woodbridge BOE.
3. In September 2006 there was a Union County Summit on Shared Services. 18 municipal representatives attended, including Plainfield’s Carlton McGee. The consensus from that meeting - All municipalities are suffering from a poor IT structure and a shared services approach is the best approach.
4. Director of Data Processing salary ranges from $90,000 to $130,000. At that maximum number, this position would be the second highest salary in the City, costing more than any other non-union position except one.
5. The Director will not work alone. He or she will require staff and a budget for training, equipment, etc.
Here are the unanswered questions that the IT Committee has posed:
1. What will be the total IT cost (best estimate will do) for the remainder of this year? What are the annualized costs?
2. How does the City plan to off-set these costs?
3. What research has been done on the possibility of a shared service agreement, either to replace or to supplement the position of a Director?
4. Are there other options? (ex: Livingston has an IT Manager at 70k/yr)
The prevailing argument to move forward in creating this new expense is that we can’t afford to go any longer without investing in IT. I agree, we can’t. But we also can’t afford to make short-sighted decisions that would increase our budget at a time when other municipalities are taking huge actions to cut costs.
I am urging my colleagues on the Council to hold off on this decision until we are fully informed. Originally I voted to move the creation of this position forward because I was assured the Council would receive more information. We have not. Furthermore, I am not convinced that the Council will have any meaningful say in the funding of this position, once it has been created. The Administration is in charge of day-to-day operations of the City. The Council is the legislative body. While the Council votes on what the budget will be, it is ultimately the Mayor and her Administration that decide how the money is spent. Our government is set-up this way to ensure checks and balances and that is a good thing, but only if the Council makes thoughtful decisions.
I will continue to research this issue and hope to have more information by the end of the weekend.
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